Office Manager

Job description

A better internet, where privacy is the default, is possible. Building this better internet might seem daunting or even unthinkable, but at Proton, this is what we do every day.

Proton was founded in 2014 by a group of scientists who met at the European Organization for Nuclear Research (CERN). Our first product, Proton Mail, is now the world’s largest encrypted email service. Subsequent Proton products, such as Proton VPN, Proton Calendar, and Proton Drive, give our users full control over how and with whom their data is shared.

Today, Proton makes privacy universally accessible. Journalists from outlets like The Guardian and The New York Times, some of the world’s largest organizations, and people in more than 180 countries have signed up for over 70 million accounts. Our diverse and dynamic team is made up of more than 400 members representing over 40 different nationalities. While we are based in Geneva, Switzerland, we have offices in Zurich, Prague, London, Vilnius, Skopje, Taipei, and many more employees working remotely around the world.

Join one of Europe’s fastest-growing companies to help us solve challenging problems and build new products that will reach hundreds of millions of people. We want to create more than just one of the world’s most impactful tech companies; we want to create a new internet that serves the interests of all people. We need you, your voice, your ideas, and your ambition to make it happen.

Purpose of the role
We are looking for an Office Manager to help us build and excel in our Zurich office workplace. You will be working with the international team spread across the globe. Your goal will be to create a pleasant and pulsing workplace while simultaneously implementing actions that will engage Zurich office employees.
In your work, you will be able to influence our day-to-day office work and bring initiatives that will keep the overall well-being of our employees across the offices.

What you will do

  • Office Management at our Zurich branch - the office will be your "art piece," and we will give you much space to bring new initiatives and create a perfect workplace.
  • Procurement Management: Procurement and initial support for our procurement process. 
  • Travel Management: Planning, execution, and budgeting. 
  • Process Management: Analyzes and optimizes internal operational processes, including creating operations policies. You will have the freedom to influence and bring your best practice directly.
  • Administration and budget management: When it comes to the payments and admin stuff, you will be the person to go. You are an organization ninja, and naming files correctly is essential! 
  • Property management: Planning and coordinating relocation and set-up (incl. IT structures), contact point for vendors, suppliers, and landlords, including price negotiations. You are the alpha and omega for everything regarding searching for a new office, having a new office supplier, or making that one meeting room a chill-out space.
  • HR processes support: You will help with onboarding and offboarding in our Zurich Office, support the creation of internal HR policies, and be involved in creating Benefit and Engagement processes. You will be the cover face for our Zurich office.

Job requirements

  • Proven communicator with skills both in German and English. French is a plus.
  • up to 5 years in the OM field. Experience as a Personal or Executive Assistant is considered a plus.
  • Ability to bring new initiatives and engage people.
  • Strong MS Office skills. Excel and Design editing skills. If you are tech-savvy, that is a plus.
  • Self-starter that is proactive and can work independently.
  • Ability to multitask and work on different projects simultaneously.
  • Superb organizational skills, with the ability to set priorities.
  • Exceptional interpersonal skills with the ability to work in various work atmospheres.

Why you should join Proton

  • Be part of a movement - Proton is not just a product or service but a community-driven movement united by a shared vision of online freedom. Our services are open source, audited, and supported by community contributions. We give back to our community by maintaining core encryption libraries and supporting organizations that advance the same goals as us. Proton is free, open source, neutral, independent, and community first, while remaining financially sustainable.
  • Work with smart and dedicated people - Our team is diverse, collaborative, and tight-knit, with people coming from all walks of life. Many members of our team spent time at the world’s top academic institutions, including MIT, Harvard, Stanford, Princeton, Caltech, Cambridge, and ETH.
  • Join a strong brand - Our encrypted email service – Proton Mail - has grown to be a staple of online security and privacy. Proton has been featured in multiple popular television and film productions, such as Mr. Robot, Knives Out, Sounds of Metal, and more.
  • Grow with us - We’re one of Europe’s fastest-growing companies. Our growth gives you limitless career and educational opportunities as well as the opportunity to work side-by-side with many world-leading experts in their fields.
  • Have your voice heard - We value your opinion and encourage you to speak up and share your ideas and thoughts. At Proton, no problem is someone else’s problem. We collectively strive to do the right thing and be the undisputed best in the world at everything we do.
  • Benefits – these vary by location and type of contract but expect support on your vacation, parental leave, refreshment if working from the office, learning and development opportunities, equity for shared success, flexible working hours and remote work, company events, and team-building activities.

Proton uses the Recruitee recruitment platform for a more effective hiring process and a better candidate experience. Your data will always be kept confidential and is not shared with any third parties. You will receive emails from the email address or other addresses on the domain as part of the recruitment process.

Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation where Proton employs the relevant candidate.

By applying to a role at Proton, you acknowledge that we will process and store your personal data for at least the duration of the hiring process and as necessary to enter a contractual relationship with you.