People Operations Specialist

Job description

A better internet, where privacy is the default, is possible. Building this better internet might seem daunting or even unthinkable, but at Proton, this is what we do every day.

Proton was founded in 2014 by a group of scientists who met at the European Organization for Nuclear Research (CERN). Our first product, Proton Mail, is now the world’s largest encrypted email service. Subsequent Proton products, such as Proton VPN, Proton Calendar, and Proton Drive, give our users full control over how and with whom their data is shared.

Today, Proton makes privacy universally accessible. Journalists from outlets like The Guardian and The New York Times, some of the world’s largest organizations, and people in more than 180 countries have signed up for over 70 million accounts. Our diverse and dynamic team is made up of more than 400 members representing over 40 different nationalities. While we are based in Geneva, Switzerland, we have offices in Zurich, Prague, London, Vilnius, Skopje, Taipei, and many more employees working remotely around the world.

Join one of Europe’s fastest-growing companies to help us solve challenging problems and build new products that will reach hundreds of millions of people. We want to create more than just one of the world’s most impactful tech companies; we want to create a new internet that serves the interests of all people. We need you, your voice, your ideas, and your ambition to make it happen.

Purpose of the role

We are looking for a People Operations Specialist with an agile and analytical mindset to drive people operations in our Taipei office and create a great experience for all our Taipei teams.

What you will do

  • Monitor effective HR operations and payroll, mostly for Taipei.
  • Provide a comprehensive HR administrative and advisory service to employees and managers for Operations and Payroll-related topics.
  • Support the employee lifecycle, from recruitment to off-boarding, in Taipei and be a go-to person on all people & culture topics.
  • Contribute to create a pleasant and engaging workplace experience.
  • Ensure data and flows are defined and aligned between our HRIS, Payroll systems and files. Ensure effective controls are in place to meet auditable processes as required.
  • Manage collaboration with our external providers (payroll, insurances, etc.)
  • Conduct HR best practices scanning and compliance watch on Taiwanese market and show proactivity in proposing improvements in our local HR practices (and beyond)
  • Be a communication relay between Taipei and the rest of Proton, while ensuring a smooth communication with our global teams, in People and Culture, Legal, Finance etc.

Job requirements

  • 3-4+ years of experience in Global Payroll Administration or in Accounting / Finance area, ideally in fast-paced tech environments.
  • Good knowledge of local payroll practices, HR administration and labor law. Experience with international relocation and permit renewal is a plus.
  • 360° knowledge of the employee lifecycle. A previous experience in a small structure on a generalist role would be helpful.
  • At ease with numbers, statistics, excellent analytical skills, and, important for the role, detail-oriented. A proven experience with Microsoft Excel (pivot tables, lookups, Ifs at minimum).
  • Ability to handle confidential sensitive information.
  • Good interpersonal and communication skills, both in writing and orally.
  • Agile, willing to learn and grow the accountability for a diverse portfolio within the people function. Ownership and drive will be a key success factor for the position.
  • Humble and a team player.

Why you should join Proton

  • Be part of a movement - Proton is not just a product or service but a community-driven movement united by a shared vision of online freedom. Our services are open source, audited, and supported by community contributions. We give back to our community by maintaining core encryption libraries and supporting organizations that advance the same goals as us. And Proton is neutral, independent, and remains financially sustainable.
  • Work with smart and dedicated people - Our team is diverse, collaborative, and tight-knit, with people coming from all walks of life. Many members of our team spent time at the world’s top academic institutions, including MIT, Harvard, Stanford, Princeton, Caltech, Cambridge, and ETH.
  • Join a strong brand - Our encrypted email service – Proton Mail - has grown to be a staple of online security and privacy. Proton has been featured in multiple popular television and film productions, such as Mr. Robot, Knives Out, Sounds of Metal, and more.
  • Grow with us - We’re one of Europe’s fastest-growing companies. Our growth gives you limitless career and educational opportunities as well as the opportunity to work side-by-side with many world-leading experts in their fields.
  • Have your voice heard - We value your opinion and encourage you to speak up and share your ideas and thoughts. At Proton, no problem is someone else’s problem. We collectively strive to do the right thing and be the undisputed best in the world at everything we do.
  • Benefits – these vary by location and type of contract but expect support on your vacation, parental leave, refreshment if working from the office, learning and development opportunities, equity for shared success, flexible working hours and remote work, company events, and team-building activities.

Proton uses the Recruitee recruitment platform for a more effective hiring process and a better candidate experience. Your data will always be kept confidential and is not shared with any third parties. You will receive emails from the email address careers@protonmail.recruitee.com or other addresses on the protonmail.recruitee.com domain as part of the recruitment process.

Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation where Proton employs the relevant candidate.

By applying to a role at Proton, you acknowledge that we will process and store your personal data for at least the duration of the hiring process and as necessary to enter a contractual relationship with you.